Admin at 14:14, 2 November 2021

2021-11-02T14:14:11Z

New page

[[Category:How to]]
[[Category:Bookings]]
[[Category:Rooms]]
[[Category:Room Linking and Dependencies]]
[[Category:Enhanced_Selling]]
<div class="heading">Auto Top up rooms</div>

This page explains how to offer only a limited number of your rooms for sale and add increase the inventory whenever one room is booked.
__TOC__
=Use=
You can use this method if:

You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.

<div class="warning">{{#fas:exclamation-triangle}} If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.</div>

=How it works=

Bookings are assigned to the 'real' room (Top-up).
The virtual room (Double) will control the maximum number of units available in Top-up

The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.

=Set up=

'''Example:''' A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.

'''Step 1: Create "real" room'''
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
**Give room a Name "Top-up"
**Set "Quantity" = 10
**If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
**Set Overbooking Protection =Property
**Use the context help <span style="color:#007bff;“ >{{#far:question-circle}} </span> for further setup instructions.

'''Step 2: Create a virtual room (Double)'''

*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
**Give the room a Name "DOUBLE"
**Set "Quantity" = 2
**Set all other settings to the same characteristics as your "real" room
**If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
**Set Overbooking Protection =Property

'''Step 3: Set dependencies for the virtual room '''

'''Double'''

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:
*Requires Availability in = Top-up
*Combination Logic = Any room must be available
*Assign Bookings to = Top-Up

'''Top-up'''

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:
*Use Prices from = Double (Double needs prices for availability calculation)

'''Step 4: Check existing bookings'''

If you already have bookings in the virtual room type you need to move them to one of the real room

=Manage bookings=
<div class="warning">{{#fas:exclamation-triangle}} If you manually add a booking you need to do this in the "real" room not in the virtual room.</div>

Auto Top up rooms - Revision history

Admin at 14:14, 2 November 2021